How to choose the right employee portal in 2021?

How to choose the right employee portal in 2021

Does the idea of incorporating an employee portal give you anxiety? If yes, you’re not alone. As Covid-19 protocols pushed employees to remote work, the open-source movement is commonplace today. In addition, in light of the world’s crisis, intranets help build an engaged and productive remote employee workforce. According to Prosper Insights and Analytics Survey, 26.5% of employees feel that working remotely due to the pandemic makes them feel disconnected from work. 

Today, organizations are increasingly integrating the best intranet platforms for the remote workforce. Employee intranet portal provides a modern framework for employees to do their jobs efficiently and encourage collaboration in digital and in-house workplaces. The communication tools in the workplace include cloud-based softwares that is easy to scale and communicate, so workers don’t flip between applications. When leveraged effectively, tools like Slack, Skype and Microsoft Teams provide SMBs infinite flexibility. 

Since intranets are an important internal and external organizational asset, choosing the right intranet software is critical. But, how do you pick an employee portal that syncs in with your organization’s strategic goals? Here’s what to consider when picking the employee intranet platforms. 

An immaculate way to share corporate Information 

For employees, the journey to receive correct Information can be confusing and troublesome. A good employee portal is seamless for management to share thoughts and Information within the organization. From staff taking leaves to notifying workers with speed up memos, employee intranet portals are vital for employee engagement. 

In addition, corporate communication keeps employees from feeling isolated and helps them stay in touch with its vision.

Furthermore, intranet tools ensure the platform is the official source of Information. Choosing a user-friendly interface will increase adoption among employees. It’ll spare your employees a visit to the IT department. 

Inbuilt Content Management System 

An intranet platform connects you to colleagues- wherever and whenever. Following a Harvard Business Review, today’s employees spend nearly 80% of their time on collaborative activities and internal communications.

Therefore, we recommend integrating a system that sends out new policies, promotes new social events, important news and is well disposed of Information.  

Furthermore, an easy employee portal allows informal/formal exchanges and funny banter among workers and a friendly environment. These conversations spur good ideas and open communication in the workspace. 

Easy File Management Capabilities 

From Mid-sized organizations to large corporations, employees share hundreds of files each day. A streamlined file management system simplifies the problem of efficiency and reduces communication mishaps. 

With file management capabilities, you no longer have to send reminder emails or fear losing valuable documents. An ideal employee portal should merge essential files and announcements in a single place. 

Easy Search Navigation 

A flexible search experience allows you to develop a more intuitive way for employees to navigate through an ocean of content. The intranet software with open-source enterprise-grade technologies allows employees to build search experiences corresponding to user-specific information-seeking behaviours. 

A user-friendly mentality helps you select the right intranet platform that has the autonomy to align the workforce and change employees perspectives. There is an array to consider when choosing an intranet portal for employees. 

Easy accessibility, wide personal data and information security and analytics with the right blend of employee engagement and performance could be exactly what your organization needs. 


The makeshift to work-from-home environment presents new challenges for employers and employees. However, the right employee portal solutions give your workforce a company culture and performance productivity.  


Jump-starting your intranet can be an incredibly rewarding experience for you. Keep these four tips in mind to integrate the best intranet solutions. 











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