The modern workforce is all about freedom of work scheduling and flexible hours. It has been proved now that flexible work hours and telecommuting makes employees more productive. And that’s exactly why businesses of all sizes have incorporated remote working solutions.
Many companies already have functional procedures and tech infrastructure in place to support remote collaboration and management. They have ensured global access to company software and platforms. And with smooth internet subscriptions like Cox internet plans in every household, everything is as functional as it is in the office premises.
Technology Practices for Remote Operations
Not every business has resources and infrastructure to support working from anywhere. Especially, small business setups. But the truth is that for small businesses, it is easier and more convenient to work remotely. Mainly because the number of employees is pretty less.
Without a reliable communication system with the vendors and customers, a business tends to lose sales opportunities quickly. Keeping the inventory stocked is another challenge. Many businesses struggle with outdated servers, which are not accessible from home.
You need to have a reliable communication system in place because you have to get in contact with your customers and fellow colleagues all the time. Ready to make a transition to the remote operating business model? Leverage these technologies and make it smooth for your business.
For Smooth Collaboration
First, we will take a look at the technologies, which you can easily invest in. Something to buy right now and set up within a week. If your laptop doesn’t have a built-in camera, you need to invest in a quality webcam. Video-conferencing is essential when it comes to the smooth communication of modern business setups. Therefore, once you the camera, make an account for video conferencing.
There are several services, which offer smooth video calling and conferencing. Some of them are Google Hangouts, Zoom, Microsoft Teams, and so on. Hangouts, in particular, offer call recording and saving features. It supports over 250 participants. You can even live-stream events there.
Add a mic with the noise-canceling feature in order to reduce background noise as well as breathing sounds. There are many efficient yet affordable options in the market.
From maintaining a more personal rapport to having more welcoming connections, there are several benefits of videoconferencing. It reduces the feeling of isolation that one might experience whilst working remotely. From a more practical standpoint, you can share screens for better collaboration, communication, and troubleshooting.
Moreover, start using an instant messaging forum or a group chat app. It can make communication within teams smoother and quicker. Many businesses use platforms like Slack, Skype for Business, and Microsoft Teams for enhanced communication and dedicated collaboration space.
For Project and Data Management
For your mailboxes, take advantage of a list-making tool or app to sort out your emails. If you have 6,000 emails in your inbox, you don’t want to spend half an hour scrolling down to the email you need at the moment. Apps like Microsoft To Do, and Todoist are to your rescue. Also, make it a habit to delete emails, which are no longer relevant or useful. It will help you focus better.
Similarly, take advantage of CRM (customer relationship management) tools to do the groundwork to organize your customers. Test a few options and then pick the one that works the best for you. Just make sure that the main aim is accomplished. And that is to have the contacts, conversation history, files, and sales data readily available in one place.
Having a reliable internet subscription is the basic need of a smooth telecommuting setup. In addition, you can leverage certain tech hacks and props to boost your Wi-Fi signal strength. Invest in a signal booster, an extender, or a Wi-Fi mesh to ensure enhanced signal strength for your home. Having a consistent internet experience is pivotal to smooth remote working.
Also, make sure your internet provider offers convenient payment methods. For instance, you can Cox bill pay via internet and phone. since we are talking about remote working here, it is best that you can pay your internet bills remotely too.
Also, take security precautions if you are using a shared Wi-Fi. You don’t want to leak any confidential business or bank info. Investing in a dedicated network ensures better security and privacy. Another thing you can do to protect your network is using a secure VPN service.
There are several secure VPNs in the market but Cisco AnyConnect is very effective. It ensures secure endpoint access. The employees can easily work from home.